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Awards Ceremony & Dinner Terms and Conditions

Spikes Asia Attendee Terms & Conditions

Effective from: 6 March 2025

INTRODUCTION

  1. These terms and conditions (including Sections A and B) govern the purchase and use of the following tickets in relation to the 2025 Spikes Asia Awards Ceremony & Dinner (the “Event”):
  1. an individual Awards Seat; and
  2. Awards Table(s) (a table of 10 seats),

(the “Awards Booking”).

  1. The Event is organised and managed by Asian Advertising Festival (Spikes Asia) Pte Ltd (the “Organiser”), a company registered in Singapore (Registration number 200906776E) with registered address: #13-115, 71 Robinson Road, Singapore 068895.
  2. References to “us” means Asian Advertising Festival (Spikes Asia) Pte Ltd and references to “we” and “our” shall be construed accordingly. Reference to “you” means the entity completing a booking form and references to “your” shall be construed accordingly.
  3. The purchase and use of each ticket shall be subject to these terms and conditions to the exclusion of all other terms and conditions of business, including any purchase order that the attendee or user may provide.
  4. We reserve the right, in our absolute discretion, to reject your request for an Awards Booking for any reason. 

SECTION A – GENERAL PROVISIONS APPLYING TO A TICKET

BOOKING A TICKET

  1. You may buy a ticket by completing the online order form and submitting it via our registration link.
  2. All requests for a ticket are subject to availability. If: (i) you have completed your order request correctly in accordance with these terms and conditions; (ii) there is availability; and (iii) you have either:
  1. made the requisite pre-payment; or
  2. confirmed in the online order form that you wish to pay for your Awards Booking via bank transfer,

a confirmation email will be sent to you within 2 working days from receipt of your order request. Our sending of a confirmation email is acceptance of your order (“Acceptance”) and creates a binding contract (a “Confirmed Order”). Save as expressly set out in these terms and conditions, you have no right to cancel or revoke a Confirmed Order. If there is no availability, we will send you an email within 2 working days from receipt of your request informing you that this is the case (an “Order Rejection”).  Tickets will not be issued unless and until payment for the ticket is received in cleared funds.

PRICES AND PAYMENT

  1. Prices are set out on https://www.spikes.asia/ (the “Website”). Payment will be made in SGD by: (i) credit card; or (ii) bank transfer. If you are paying by credit card, payment must be made at the time you submit your order form. If you are paying by bank transfer, you are responsible for paying an additional bank charge of SGD10. Please inform us at the time of your request if you require an invoice in respect of your order. Invoices only refer to the currency in which payment has been made.
  2. Prices may change from time to time. If the price of a ticket increases or decreases before you receive a Confirmed Order we will notify you and ask you to confirm whether you wish to proceed with your order based on the revised price.
  3. All prices are:
  1. exclusive of bank transfer fees (if applicable) at a flat rate of SGD 10;
  2. exclusive of credit card handling fees, calculated at 3.4% for VISA, MasterCard and American Express;
  3. exclusive of taxes (including, but not limited to GST at 9%, which is applicable to all Singapore customers); and
  4. subject to local taxes (where appropriate) which cannot be deducted from any payments due.
  1. All invoice amounts must be paid in full, free of any deductions (including but not limited to, withholding taxes and/or bank charges). You shall make all payments without withholding or deduction of, or in respect of, any tax unless required by law. If any such withholding or deduction is required, you shall, when making the payment to which the withholding or deduction relates, pay to us such additional amount as will ensure that we receive the same total amount that it would have received if no such withholding or deduction had been required. You may, in certain circumstances, be able to reclaim GST from your local tax representative. We do not refund GST.
  2. Pre-Awards Special and Early Bird Rate - A discount (at the rate(s) specified on the Website) will apply to transactions for all tickets which are checked-out and completed before: (i) midnight Singapore time Friday 28 March 2025 (the “First Release Date”); and midnight Singapore time Friday  11 April 2025 respectively (the “Second Release Date”).
  3. Independent Agency Rate - A discount (at the rate(s) specified on the Website) will apply to transactions for all tickets which are purchased by organisations considered as an Independent Agency (and for the avoidance of doubt, the Awards Booking attendees must be employed or engaged by the Independent Agency for the discount to apply to each ticket). We shall consider you an Independent Agency where you are an agency that is majority (51% or more) owned by its management or independent shareholders; and (b) not associated with any Holding Company or Network (excluding Independent Networks). For the avoidance of doubt, agencies that are not part of a Network, but which are owned more than 20% by a Holding Company are not considered to be an Independent Agency. We reserve the right to request proof of eligibility as part of the application process and to approve or reject applications at our sole discretion. We recommend you confirm your eligibility for this discount by writing to us at awards@spikes.asia before purchasing tickets.

For the purpose of this Clause 13: at time of writing, we consider: (i) the Holding Companies to be: Deloitte; Dentsu Group; Enero; Hakuhodo DY Holdings; Havas; Interpublic Group; Omnicom; Plus Company, Publicis Groupe; S4 Capital; Stagwell Inc.; and WPP; and (ii) the the Networks to be: 72andSunny; Accenture Song; AKQA; Anomaly; Asatsu-DK; Bartle Bogle Hegarty; BBDO Worldwide; BCW; BMF; Bursen; Cheil Worldwide; Chime Communication; Citizen Relations; Cossette; CPB+; Daiko; DDB Worldwide; dentsu; Deloitte Digital; Design Bridge & Partners; FCB; Forsman & Bodenfors; Gut; Gyro; Havas; Hill + Knowlton; Hogarth; Hotwire; Innocean; Landor; Leo Burnett; KYU; M&C Saatchi; McCann Worldgroup; Mekanism; Mullenlowe Group; Ogilvy; Omnicom Advertising Collective; Omnicom Brand Consulting Group; Omnicom PR Group; Orchard; Publicis Worldwide; R/GA; Saatchi & Saatchi; Publicis Sapient; TBWA Worldwide; The Brandtech Group; The North Alliance; T&Pm; The&Partnership; VaynerMedia; We are Social; VML; Wunderman Thompson; and Yomiko; CDM Group; DDB Health; FCB Health; Havas Health & You; McCann Health; Ogilvy Health; Publicis Health; Real Chemistry; TBWA\Worldhealth; VML Health; and Wunderman Thompson Health; Carat; Dentsu X; Digitas; Essence; ssenceMediacom; Havas Media Group; Hakuhodo DY Media Partners; Hearts & Science; Initiative; iProspect; Kinetic; Kinesso; Mediacom; Mediahub; MediaPlus, Mindshare; OMD Worldwide; Posterscope; PHD Worldwide; Starcom; The Spark Foundry; UM; Wavemaker; and Zenith.

  1. Payment must be received by the Organiser in cleared funds before the Pre-Awards Special (ahead of the First Release Date or Second Release Date (as applicable)) and  Early Bird Deadline for the discount to apply. Any payment received after the relevant deadline will be charged at the price applicable to the booking.  We reserve the right to claim any difference in value from you as a debt.
  2. If you wish to pay by bank transfer, please email your request to awards@spikes.asia and use the bank account details below:

Company Name: Asian Advertising Festival (Spikes Asia) Pte Ltd
Registered office Address: #13-115, 71 Robinson Road, Singapore 068895
Tax / GST Registration no.: 200906776E
Incorporation Date: 16/04/2009

Bank Details
Beneficiary name: Asian Advertising Festival (Spikes Asia) Pte. Ltd.
Beneficiary Bank Name: Citibank N.A., Singapore Branch
Bank Name: Citibank N.A.
Branch Name: Singapore Branch
Beneficiary Bank Address: 8 Marina View #16-01 Asia Square Tower 1 Singapore 018960
Beneficiary Bank a/c no: 0-852000-007
Bank and Branch Code: 7214 / 001 (for Singapore Local transfer only)
Swift code: CITISGSGXXX
Currency of Payment: SGD

  1. Once the transfer has been made, you will need to scan and email the proof of payment/bank transfer confirmation, quoting your company name and order reference number, to our team by emailing awards@spikes.asia and copy in payments@spikes.asia in order to complete your booking.
  2. From 00.01 Singapore Time Friday 11 April 2025, it will no longer be possible to make payment by bank transfer and we will be accepting payment online by credit card only, or you can choose to pay at the Event. At the Event, you can pay by credit card only.
  3. From 00.01 Singapore Time Thursday 17 April 2025, you will no longer be able to register online, however, you can still purchase a ticket upon arrival at the Event.
  4. If you require the hard copy of your invoice then you must request it from our Finance Team by emailing awards@spikes.asia and copy in payments@spikes.asia. We cannot re-issue invoices. Invoices only refer to the currency in which payment has been made.

DATA PROTECTION

20.        General: We  will take appropriate technical and organisational measures against the accidental, unlawful or unauthorised processing, destruction, loss, damage or disclosure of personal data (as defined by applicable laws) received or used in fulfilling its obligations under these terms and conditions.

21.  Privacy Policy: Further information about how we use personal data can be found in our Privacy Policy and our Cookies Policy.

22. Communications: We will use email addresses provided to us (and you shall be responsible for ensuring that each of your attendees consents to the same) to send attendees important Event information, including but not limited to invitations and event reminders.  All attendees will have the option to opt out of communications.

23. Spikes Asia Attendee listing: To further enable networking among attendees and sponsors at the Event, we will share your name, job title, company name and country or city where you are based with sponsors unless you have elected to opt out from such data sharing.

CHANGES TO THE EVENT, NAME CHANGES AND CANCELLATION POLICY

24. We reserve the right to: (a) alter the advertised format, date, timing, content and/or location of the Event; or (b) to cancel the Event, in each case at any time. Where we change the format, date, timing, content or location of the Event, your ticket for the Event will be valid for the Event as altered. You will not be entitled to a refund and we shall not be liable to you for any other cost or other expenses (including, without limitation, wasted costs and expenses) incurred by you as a consequence (including, without limitation, travel and accommodation expenses).

25. Notwithstanding any other provision of these terms and conditions, if we determine that it has become commercially impractical or unfeasible to hold the Event, we will notify you in writing as soon as reasonably practicable, and your ticket will be transferred to the next edition of the Event. We reserve the right to do this at any time and we shall not be liable to you for any other cost or other expenses (including, without limitation, wasted costs and expenses) incurred by you as a consequence (including, without limitation, travel and accommodation expenses). Save as expressly set out in these terms and conditions you have no right to cancel or revoke a Confirmed Order.

26.        With respect to a ticket, any requests to replace one attendee for another (a “Attendee Replacement”) must be made by the link in the confirmed booking email and notify us at awards@spikes.asia.

27. Until Midnight Singapore Time Sunday 20 April 2025: it will be possible to make an Attendee Replacement for a ticket.

28. From 00.01 Singapore time Monday 21 April 2025: it will no longer be possible to make an Attendee Replacement for a ticket. However, it is still possible to make an Attendee Replacement as follows:

29. You will need to request an Attendee Replacement at the registration desk at the Awards Ceremony and Dinner to replace the attendee. Attendees will be given an E-invitation to the Awards Ceremony and Dinner in advance, where relevant to the Awards Booking Contact. If the attendee has checked-in at the Awards Ceremony and Dinner, it will no longer be possible to make a replacement.

30.        Cancelled tickets are not eligible for a refund or for credit against the current or future Events or any other Spikes Asia products or services..

31.  If you do not know the name of the attendee(s) attending at the time of booking, you can still register the attendees without providing their details before 00:01 Singapore time Monday 21 April 2025. For any name changes made after 00:01 Singapore Time Thursday 3 April 2025, the Organiser will be unable to cater for any dietary requests for the Awards Ceremony and Dinner.

32. No refunds or credits for the current or future Events (or against any other Spikes Asia goods or services) will be given for non-attendance to all, or any part of, the Event.

EVENT CONTENT

33. All rights in all presentations, documentation and materials published or otherwise made available as part of the Event (including but not limited to any audio or audio-visual recording of the Event) (“Content”) is owned by us or is included with the permission of the owner of the rights. No: (i) photography, filming or recording; or (ii) republication, broadcast or other dissemination of the Content, is permitted without our prior written consent. You shall not distribute, reproduce, modify, store, transfer or in any other way use any of the Content (save that use by the relevant delegate for internal business purposes shall be permitted) without our prior written consent, and in particular (but without limitation) you shall not (and shall procure that each of your delegates shall not) without our prior written consent:

  1. upload any Content into any shared system;
  2. include any Content in a database;
  3. include any Content in a website or on any intranet;
  4. transmit, re-circulate or otherwise make available any Content to anyone else (including, but not limited to, on social media);
  5. make any commercial use of the Content whatsoever; or
  6. use Content in any way that might infringe third party rights or that may bring us or any of our affiliates into disrepute.

34. The Content does not necessarily reflect our views or opinions. Please refer to the Disclaimer at Clause 60.

35. Suggestions or advice contained in the Content should not be relied upon in place of professional or other advice. Whilst we take reasonable care to ensure that the Content created by us is accurate and complete, we are unable to check the accuracy or completeness of Content supplied by third parties. You should verify the accuracy of any information (whether supplied by us or third parties) before relying on it. The Content is provided on an “as is” basis without any warranties of any kind (express or implied). We hereby exclude to the fullest extent permitted by law all liabilities, costs, claims, damages, losses and/or expenses arising from any inaccuracy or omission in the Content or arising from any infringing, defamatory or otherwise unlawful material in the Content.

TROPHIES

36. Any and all intellectual property in the Spikes Asia trophies (including without limitation all copyright, design rights and trademark rights) is the property of the Organiser, and the Organiser has exclusive right to reproduce, manufacture, copy, and sell the Spikes Asia trophies in any size or medium, and to distribute or exploit the design of the Spikes Asia trophy or reproductions of the same by any means including by gift, sale, re-sale or licence. Save as expressly provided herein, no reproduction, replica or other copy of the physical Spikes Asia trophies or graphical representations of them may be made or used by any manufacturer, advertiser, organisation or individual unless it has the prior express written consent or license from the Organiser.

CONFLICTING ACTIVITIES

37. The Organiser brings together creative views, market experts, global brands and tech gurus, along with the awards honouring the industry’s game-changing ideas. Organisations present in Singapore during the Event are asked to share responsibility and agree to the following conditions of participation.

38. By hosting an event in Singapore during the Event you agree that:

  1. you shall not, directly or indirectly, organise, fund or sponsor any conflicting or competing activity in Singapore during the Event unless your company/organisation is permitted to do so for the Event and it is acting in conjunction with the Organiser;
  2. you shall not, directly or indirectly, engage in activities that are identical or similar to those conducted by the Organiser during the Events, or that otherwise takes commercial advantage, or is parasitic of the Event, its brand, trademark or goodwill;
  3. you shall not entice Event attendees, sponsors or speakers away from the Events with the intention of presenting your own competitive commercial activities which run contrary to the Events or are to their detriment, or engage them to participate in or support your event or competitive commercial activity which undermines or damages the Events;
  4. you shall not use the name, trademarks or logos of the Events or the Organiser business name to promote your event or competitive commercial activity without our prior written consent or license; and
  5. you shall not engage in promotional or branding activities, whether online (including via social media or otherwise) or offline (including but not limited to the distribution of leaflets, brochures or flyers), whether before, during or after the Event unless agreed in writing with the Organiser.

39.  We are happy to assist in and support your company with the organisation and co-ordination of your private events. Please email: Richard.fahy@haymarket.asia for benefits of the Events opportunities.

40.  We reserve the right to procure the cancellation of any event that you host or manage, whether before, during or after the Events, that is in breach of any of the terms of Clause 38 without any liability to you.

41.  You acknowledge and agree that damages to our brand, goodwill and reputation are reasonably foreseeable consequences of a breach by you of Clause 38.

FORCE MAJEURE

42. We accept no liability to you and will not pay any compensation where the performance of our obligations is prevented or affected directly or indirectly by or as a result of force majeure or any circumstances beyond our reasonable control including, but not limited to, flood, earthquake, extreme adverse weather conditions, natural disasters, other acts of God, acts of terrorism (or threats of such acts), fire, failure of electric power, failure of hardware or software, cyber security attacks or any collapse of building structures.

LIMITATION OF LIABILITY

43.  We accept no liability whatsoever for any loss or damage suffered by you in connection with the Event.

44.  We will not be liable for any indirect, consequential or pure economic loss or any loss of profit, goodwill or opportunity (whether caused by the negligence of us or our employees, contractors or agents or otherwise).

45.  Our aggregate liability to you in respect of all losses, liabilities or damage suffered by you arising out of or in connection with these terms and conditions or your attendance at the Event, howsoever arising and whether in contract, negligence or other tortious action or otherwise, will not exceed the value of the ticket.

46.  Nothing contained in these terms or conditions or in any other document referred to or incorporated in it shall be read or construed as excluding any liability for death or personal injury caused by our negligence or liability for fraud or fraudulent misrepresentation or for any other liability which cannot be excluded or restricted by law.

47.  You will ensure that we, our staff and our affiliates will not suffer or incur any loss, costs, claims or expenses of any kind arising from or in connection with any act or omission by you (including anyone acting on your behalf) during or otherwise in relation to the Event.

GENERAL

48.  These terms and conditions shall be governed by, and construed in accordance with, the laws of England and Wales shall have exclusive jurisdiction to settle any dispute which may arise out of, under, or in connection with these terms and conditions. As a delegate attending the Event, you and we are subject to the local laws and regulations of Singapore.

49.  The terms and conditions constitute the entire agreement and understanding of the parties relating to the subject matter hereof and supersedes any previous agreement in relation to such subject matter.

50.  You acknowledge that in purchasing a ticket you have not relied on, and shall have no remedy in respect of, any statement, representation, warranty, understanding, promise or assurance (whether negligently or innocently made) of any person other than as expressly set out in these terms and conditions.

51.  These terms and conditions shall not create, nor shall they be construed as creating, any partnership or agency relationship between us.

52.  You accept that communication with us may be electronic. We may contact you by e-mail or provide you with information by posting notices on our Website. You agree to this electronic means of communication and you acknowledge that all such communications that we provide to you electronically comply with any legal or contractual requirement that such communication be made in writing.

53.  Save as set out expressly in these terms and conditions you are not permitted to re-sell, transfer, assign or otherwise dispose of any of your rights or obligations arising under these terms and conditions.

54.  We may update these terms and conditions at any time without prior notice. We will post any changes on the Website. It is your/the user’s responsibility to ensure you review these terms and conditions regularly to familiarise yourself with any changes. Continued use of a ticket shall constitute acceptance of the new terms and conditions.

55.  If there is a dispute between you and us concerning these terms and conditions, the parties will use all reasonable endeavours to act reasonably and settle the matter as appropriate. Nothing in this Clause 55 shall prevent either party from seeking interim or injunctive relief.

56.  If any provision of these terms and conditions is found to be invalid the invalidity of that provision shall not affect the validity of the remaining provisions of it, which shall remain valid and enforceable.

57.  No person who is not a party to these terms and conditions, shall have any rights under or in connection with it by virtue of the Contracts (Rights of Third Parties) Act 1999 and the rights of the parties to terminate, rescind or agree any variation, waiver or settlement under these terms and conditions shall not be subject to the consent of any third party.

58.  No failure or delay by us to exercise any right or remedy provided under these terms and conditions or by law shall constitute a waiver of that or any other right or remedy, nor shall it preclude or restrict the further exercise of that or any other right or remedy. No single or partial exercise of any right or remedy shall preclude or restrict the further exercise of that or any other right or remedy.

59.   Nothing in these terms and conditions restricts your statutory rights as a consumer (where applicable).

DISCLAIMER

60.  Attendees are informed that all exhibits for, and Content at, the Event are strictly for the purpose of criticism and review only and do not constitute any recommendation, endorsement or promotion of the products or services featured therein by us, any of our affiliates, or otherwise. Nothing contained in the exhibits or Content represents the views or opinions of us or our affiliates, or otherwise and no reliance should be placed on any part of the exhibits or Content. We and our affiliates do not accept liability of any kind in respect of the exhibits, Content or any product or service referred to in the exhibits or Content.

SANCTIONS

61.  We are part of an enlarged corporate group which pledges to trade legally and respect all laws including the Trade Sanctions imposed by UK, EU and US Governments. We operate a Group Sanctions Policy which means that we cannot receive consideration from individuals or organisations based or residing in, or connected with, a country or organisation which is subject to UK, EU or US Government sanctions. We may refuse to accept an order from or provide services or deliverables to any such person or organisation for any reason.

SECTION B – ADDITIONAL PROVISIONS APPLYING TO ATTENDANCE

CONDUCT

62.  We ask that all attendees behave respectfully towards their fellow attendees and Event staff. Attendees must not do anything which:

  1. may bring the Event or us into disrepute;
  2. be prejudicial to the image and/or reputation of the Event or us.

63.  Attendees must:

  1. comply with the Event Code of Conduct and any entry requirements specified by us from time to time;
  2. comply with all reasonable instructions given by Event staff, including without limitation in relation to health and safety;
  3. not do anything that would or is likely to endanger other attendees, Event staff or the general public;
  4. not do anything that would, or is likely to, cause damage, disturbance, disruption or inconvenience at, or in relation to the physical location and surrounding area of, the Event; and
  5. comply with all local laws, rules and regulations (including, without limitation, alcohol licensing laws and rules and regulations on the use of unmanned drones).

64.  Attendees are required to comply with the dress code for the Event, which is “Black Tie” for the Awards Ceremony and Dinner. If, in our reasonable opinion, an attendee has not complied with the dress code, they may be asked to change into more appropriate clothing. Should an attendee refuse to comply with the dress code, they may be asked to leave the Event.

65.  By purchasing a ticket you agree to comply with all security measures which are in place in and around the Event including, without limitation, any bag checks, metal detectors or scanners.

AWARDS CEREMONY AND DINNER

66.  You must be aged 21 or over to access the applicable Event Awards Ceremony and Dinner.  We reserve the right to check an attendees's form of identification (e.g. driving licence or passport) upon arrival at the Event Awards Ceremony and Dinner and to deny access to anybody who is under 21.

67.  If you have purchased an Awards Seat for the Awards Ceremony and Dinner, you will need to present your E-invitation at the registration. E-Invitations will not be issued unless and until payment for the ticket is received in cleared funds.

68.  E-Invitations are valid for the booked attendee only and must not be misused. We reserve the right to deny access to the Awards Ceremony and Dinner or confiscate E-Invitations where we consider that there has been a breach of these Terms and Conditions (including without limitation, Clauses 62 - 65 (Conduct) above).

69.  Attendee Replacements will not be accepted once the attendee has checked-in at the Awards Ceremony and Dinner.

70.  We try to cater for dietary requirements on a best endeavours basis by collecting information about such requirements and passing these on to third-party event caterers. We are not responsible for the fulfilment of these requirements by the caterer and do not assume liability for adverse reactions to food consumed or items one may come into contact with while eating at the Event.

FILMING AND PHOTOGRAPHY AT THE EVENT

71.  Please note that we may film or take photographs of the Event. When we are filming, we will use reasonable endeavours to ensure that attendees that may be in shot are aware (for example, by putting up filming notices). By entering an area where filming or photography is taking place, you are deemed to consent to being filmed or photographed. You grant us a licence (which means permission) to use, edit, reproduce, record, modify, enhance, encode, translate, distribute, play, perform, make available to other users, prepare derivative works of and to display your image and/or your contribution to the film or your photograph (your “Contribution”) (with or without advertising and sponsorship) by any media or methods whether now known or later developed. This licence may be exercised in our sole discretion throughout the world at any time.

72.  You agree that this licence is: perpetual (which means it lasts forever); royalty-free (which means we won't pay for the permission either now or in the future); and transferable (which means we can transfer the licence to others). You agree that we can sub-license this licence (which means we can grant an equivalent permission to others which may include without limitation our group companies and advertisers or sponsors). You irrevocably and unconditionally waive, in respect of your Contribution, all moral rights to which you may be entitled and any broadly equivalent rights in any territory of the world. This waiver is made in favour of us but shall also extend to our sub-licensees, assignees and successors in title.